Copy Club have a duty of care towards our team members. However, it is necessary that, as with any successful community, each individual takes a share of responsibility towards the group as a whole.

Our Responsibilities

Copy Club will take all reasonable steps to:

• Comply with the requirements of the Health & Safety at Work Act (1974), associated regulations and any other relevant health and safety legislation
• Maintain safe access to a healthy and risk-free workplace. As we are a remote organisation, this refers to ensuring team members have a suitable workstation required to carry out their role. This is to be achieved by conducting a home risk assessment for team members to determine suitability.
• Provide adequate welfare facilities. In a remote setting, this includes ensuring team members take screen breaks.
• Provide sufficient information, instruction, training, and supervision to enable team members to avoid hazards and to contribute positively to the health and safety of everyone while at work
• Comply fully with the requirement for elected safety representatives and training to fulfil their functions.

Your Responsibilities

Help us to maintain standards by:

• Taking reasonable care of your own health and safety and that of others who may be affected by what you do or do not do
• Cooperate with us on health and safety and observe Health and Safety Policies
• Not interfering with anything provided for your health, safety, or welfare

Any breach of Health and Safety Policies may lead to disciplinary action being taken.

Home Working Risk Assessments

We may carry out a home working risk assessment to ensure all team members have suitable working equipment and safety equipment necessary to carry out their role. The risk assessment will cover the home working environment, Display Screen Equipment (DSE) and its supply and maintenance, fire safety, first aid, and mental wellbeing. DSE users should have an adequate workstation, including a chair, desk, and IT equipment. It is Copy Club’s responsibility to supply equipment, but it is the team member’s responsibility to rectify any flaws in the home highlighted by the assessment.

Accidents

All accidents, no matter how minor, must be reported immediately to Lottie Unwin, CEO, and logged in the online accident log. An accident is any incident that results in harm or injury to you. These records are reviewed regularly to prevent similar accidents happening in the future.