Pay and Pension for full time employees

You will be paid monthly in arrears by bank transfer on or around the last day of the month, and you will receive your payslip on or before your pay date by email. Your contract might say that you’ll be paid on the first day of the month, but we try and get the money to you sooner.

Up Collective complies with the Government’s Auto-Enrolment requirements, details of which can be found here.

If you are eligible, you will be auto-enrolled 3 months after joining Up Collective. You can opt-in to join sooner, or opt-out at any time if you’d prefer not contribute to a workplace pension. The default employee contribution is 5%, and our employer contribution is 3%. Our pension provider is NEST. Once you have been enrolled, you will receive a welcome pack from NEST via post, with details on how to set up your online account.

If you have any queries about your pension or payroll, please speak to the Hana or Debbie.

Expenses

You should treat the Company’s money as carefully as you would your own, using good judgment and careful consideration at all times.

Expenses are subject to the following criteria:

  1. Expenses above £100 must be approved in advanced by the Leadership team.
  2. Travel expenses above £20 must be approved in advance by the Leadership team.
  3. Expenses have been submitted as per the terms and requirements of this policy.
  4. Receipts/invoices must be provided (please get a VAT receipt where possible, this saves us money which we can spend on other more fun things) within 5 days (add a copy to the Pleo app)
  5. Expenditure is allowable as per the guidelines below.

Any questions about the reimbursement of expenses should be put to your line manager or the Leadership team before you incur the relevant costs (i.e Don’t go buying everyone ice-creams and then ask if that’s something you can expense once we all have the ice-cream in our hand. That’d be so mean to take them off us.)

You can expense a range of work-related expenses, all with specific rules and requirements. Please use your Pleo card, as opposed to your personal bank card, in all circumstances. We will not reimburse expenses on your personal card unless approved in advance by Finance. Any misuse of company money, and/or expenses and Pleo will be considered gross misconduct.

Your Work From Home Budget

You can have Up to £200 a year to get your set up right at home.

Where you need approval in advance you need to message Bee or Hana (an email or Slack message is fine). When this is done everyone is happy.